Moving your office to a new space is exciting because it is usually a sign that your company is doing well and in need of a bigger and better area to house your growing staff. Perhaps you’ve finally been able to get to the floor with a great view? Whatever the reason for your business move, you must take into consideration how you will relocate your IT equipment. Without technology up and running at all times, most businesses today would be in a heap of trouble. Your IT department is the lifeblood of the company, so you can’t simply hire a team of movers to haphazardly handle your hardware, cables, and other sensitive equipment. Below we discuss what you need to know about IT relocations so you have a completely successful office move.
Make an IT Relocation Plan
Before you touch one cord or mainframe, sit down and draw up a plan for IT relocation. Involved in this plan should be an inventory of all communications equipment and IT systems. This will come in handy at the end of the move so you know if you’ve successfully transported everything. Another part of this plan involves the evaluation of the IT infrastructure in the new space, so you know if your office can be up and running right away. Next, be sure to order the correct network cables and necessary phone and ISDN lines for the new space. Last, you must have a business continuity plan in place in the event that there are IT delays or a catastrophe occurs during the relocation.
Prep a Detailed Floor Plan
Once you have a strategy in place for the move, it is time to have a more detailed blueprint in place for the equipment itself. Draw up a floor plan that clearly shows the precise location of your networks cables, ISDN and phone lines. This plan needs to be compared to the plans for your new office space so you can visualize where the power cables need to be moved to. The place that your IT equipment is relocated to must be in a clean area with air-conditioning to protect the house servers, routers and switches.
Consider a Courier for the Actual IT Relocation
There is a lot involved in the process of actually powering down, unplugging and packing up all of your IT hardware. If you’re moving a lot of servers and computers, you may want to consider a courier service. This will be well worth the money and grief of doing it yourself. Be sure the equipment that you have inventoried is well labeled with who will be using which computer and where they will be sitting. Before unpacking, wait until you have all office furniture in place.
Clean and Test Your IT Equipment
A nice touch will be to clean all of your equipment before the office is all set up. In some cases, you may wish to upgrade your mice, monitors, and keyboards. Before the staff sits down to work, test all of your equipment to make sure it successfully survived the move and that everything has been hooked back up properly.
Contact us if you have any questions about IT relocation for your company. Our friendly team is always ready to help! You can also check out our IT Relocation checklist to make sure you’ve got it all covered.