Businessman pressing data recovery services button on virtual screens.

3 Ways Data Recovery Services Help You Increase Productivity

Recovering damaged or corrupted files can put a major set back to your organization’s growth. Failures can ruin productivity and result in a long, drawn out restoration process. Data recovery refers to the collection of lost, accidently deleted, corrupted or inaccessible data. Data recovery services provide reassurance to a business when files that were not backed up or accidentally deleted are unable to be retrieved. Not only is there safety behind the implementation of data recovery services, but data recovery can help increase your business’s productivity. Here are three ways how:

  1. Back to Basics

The fact that you are taking the time to implement a data recovery service is the first key to a successful company. You are taking control of the process and security of your confidential business data. Rest assured that well documented back-ups and traceable activities within your organization will increase the level of production throughout your team.

  1. Staying Proactive

If you are reacting to a disaster, then chances are you are losing productivity. You should be constantly backing up your data in case of an emergency. This will ensure an easy transition from one workstation to the next without any delay. You can resume work as soon as possible if you take the time to back up both locally and into the cloud. Local backups are inexpensive and can be done with an external hard disk or USB flash drive. This will help expedite the process of restoring your data and quicken the reboot time.  

  1. Understanding Your Data

Establishing a data recovery service plan will help you determine how often backups are conducted. You will have control over the duration and the exact method of backups specific to your security needs. This will give you better control over exactly how your data is stored and accounted for which in turn will positively impact your workflow.

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The Difference Between Data Backup and Disaster Recovery

Whether your company is big or small, it is really required and totally recommended that you backup all of your data on a regular basis. It is imperative that things like customer information and transactional data is fully protected. Not only is losing the data a complete disaster in itself, but being unable to get it restored in a timely fashion may have even more disastrous consequences. So, the question is, do you go with data backup or disaster recovery? You can’t really make that decision until you know what the key differences are between the two.

Data Backup

Data backup is definitely the simpler way to go. If all you really care to do is bring back your data in the event that you lose it, then data backup is just fine. Data backup basically just gives you the ability to retrieve your lost data and load it back into your systems to get your IT service back on track. Data backup periodically saves your data to a secure location and brings it back to you when you need it. This is usually done through another computer, tape backup, or cloud. Reasons that you may need this type of protection include theft or break-ins, employee accidents, or a technical issue like a crashed hard drive. In the event of one of these issues, data backup can easily restore your lost data.

Disaster Recovery

Disaster recovery is a much more complex way to protect your data, but don’t be fooled by the name. Just because it has the word disaster in its name doesn’t mean that it is only used in major disasters. It works similarly to data backup, just in larger cases. Not only does it protect your data but it protects your entire computing environment, including applications, networks, and all systems. If your main environment is unavailable you can still access everything. Disaster recovery provides you with a temporary environment where, on top of loading all of your data, you can still run and rebuild your whole IT service until your main one is back up and running. You can look at it as a complementary lender until your primary one is fixed.

Which One is the Better Choice?

Data backup is great, but you’re much better off upgrading to disaster recovery so that you have the fullest and best protection that there is for your business. Time is of the essence when it comes to disasters of any size, and disaster recovery is the quickest and most effective way to get your business back on track. Disaster recovery basically mirrors your whole system and gets your data restored within a very short time frame, possibly even just minutes.


Check out this video that also highlights backup and data recovery.

Sample Disaster Protocol and Checklist: Follow-Up to 3 Part ‘What we learned from Sandy’ Series

To view the original 3 part series, click HERE

In the event that we are lucky enough to have foreknowledge of an impending disaster, there are a number of things that can be done to increase the probability of continuing business during the event. Please use the following text to aid in creating a plan that suits your organization. Read more

What We Learned from Hurricane Sandy about Disaster Preparedness – Part 2 of 3: What Went Wrong

Most responsible corporations have well thought out Disaster Recovery/Business Continuity plans. Unfortunately DR/BC plans rely heavily on availability of transportation and power being available somewhere…, not to mention food and fuel.

With Sandy, multiple interdependent failure vectors completely foiled or at least drastically delayed plans to return to even the most basic level of business functionality.

I’m not going to rehash the stories of loss of life, property and basic necessities of life in New Jersey, New York and surrounding areas. The destruction saddens us all. Instead, let’s try to move forward and take a hard look at how we can do things differently next time.

In my previous post, we explored the loss of “the big three” – power, communications and transportation Let’s take a closer look at how those events made some Disaster Recovery/Business Continuity plans utterly unusable, from a cause-and effect perspective.

 Widespread and Long-duration Power Outage

o  With internal corporate phone systems and data systems down Customer Service, the most basic necessity in order for a company to continue to do business, was unreachable. Customers wishing to place orders may have had no choice but to seek other providers.
o Hosted datacenters were, for the most part, operational throughout the event, but the data systems were inaccessible because the endpoints (corporate offices) were down.

 Transportation Issues

o  Curfews and blocked or washed out roads hampered individual travel. Public transportation was basically nonexistent. Workers were unable to travel to temporary work sites.

o  Repair crews were, and continue to be, delayed in their efforts by impassable roads and hazardous conditions; outages continue.

 Worker Issues

o  Power and heat were unavailable in many areas. Fuel was in short supply. Food stocked at home was consumed and there was no way to restock. Few expected to be unable to buy food for such an extended period. These became the primary concerns of workers so affected, and quite rightly so.

So, what did we learn so far? Disaster Recovery is not sufficient. What is sorely needed is a Disaster Preparedness plan. Recovery Plans are, by nature and strict definition, reactive plans. Without proactive planning, corporations will find themselves at a significant disadvantage, again, when another event of this magnitude occurs. And chances are very good that it will.

In Part III of this series we’ll get to real-world steps that can be taken right now to at least partially mitigate a full-blown disaster before it strikes.

On to Part 3…


What We Learned from Hurricane Sandy about Disaster Preparedness – Part 1 of 3: The Problem

In this three part series, I will be reviewing some of the more significant lessons we learned from this particularly devastating event.

In the days leading up to landfall, several factors worked together to disrupt both large and small businesses. Most significant of these was human nature – our natural tendency toward optimistic expectations; ‘The storm may not turn west’, ‘We’ve lived through hurricanes before’ and ‘We have a business continuity plan, so we should be fine’.

Then reality set in. The sheer scope of destruction caused by hurricane Sandy had not been seen before by most people in our area.

First, Sandy caused much more damage than most people were expecting. Damage was both widespread and long-duration. Published power restoration estimates were fuzzy and difficult to read. Actual time-to-repair was difficult to predict.

Second, we lost the Big Three… power, communications and transportation. Losing all three of these concurrently was completely unexpected to most and caused an infrastructure cascade effect. Loss of each hampered the remediation of the other two. Power and communications could not be quickly restored due to transportation issues such as blocked roads and fuel shortages. Road-clearing efforts were hampered by communications issues due to downed lines and failing backup batteries in some cell towers.

Business continuity plans, for the most part, were designed around predictable scenarios of single-system failure, such as power, or strongly focused on things like server recovery, alternate telco providers and datacenters.

Failure to integrate the possibility of multiple interrelated and mutually interdependent failure points into business continuity plans left many mid-sized businesses unable to operate at even a minimal level.

In my next post, we’ll explore the business impact and what went wrong.

On to Part 2…

This article is by VelocIT, a fully managed service provider offering outstanding IT support and managed services to growing businesses.